Managing QSW&FA is a big job. There are many members in the organisation that know this only to well, having put their hand up at one time or another and working to achieve the great things we have done as a group. But how big a job is it?
“How can we improve something if we don’t know really know what the problem is.”
So we decided to find out.
We sent out a member survey a couple of months ago, asking for input on a range of areas affecting the group. (The final results will be published at the AGM on Saturday 3rd of August.)
We asked if volunteering should be a requirement of membership. Almost 50% said no, with 30% saying yes and the remainder undecided. There were good points raised on all sides of the question.
There is no right or wrong answer, only what will work for the Group
Another question we asked revolved around the purpose of the Group. The top three responses, in order, were:
- Manage all resources and facilities to ensure the group remains financially viable, operational and solvent.
- Promote, raise awareness, and create interest in fibre arts in Queensland
- Be an educational body of fibre arts and craft in Queensland.
Most of the available volunteer time, including that of the Board are spent on the first response, very little time is available for the other two.
We identified all the tasks, effort and hours required to manage the group. It takes on average 15 full-time employees/volunteers to run all aspects of the Group as it is today. From the break down, we identified whole areas of management that aren’t getting any attention, due to lack of resources. (For those who would like to review the data, it’s on the Extraordinary General Meeting page.)
This corresponds with the number of roles that are currently vacant.
- Communications Officer
- Events Coordinator
- Grants Officer
- Property Officer
- Workshop Coordinator
- Membership Officer
So what does all this information tell us?
In a nutshell, it means that we as a group, need to decide how to best manage the Group into the future. We have a few options.
In the short-term, we can start with the obvious – Letting our members know about the open positions along with the roles and responsibilities of each. We are currently reviewing them to make sure they are relevant and will be posting them up on the website, Facebook and in Clippings.
A medium-term option is to register with Volunteers QLD and bring in people who would like to fill those roles. Some may have relevant experience or just a desire to try something new.
The long-term option, which is always the hardest and the longest to achieve, would be to go back to the drawing board and say to ourselves, if we were starting QSW&FA today, how would it work. There were many great suggestions in the survey and we will publish them, so that everyone can read them.
There are dozens more possibilities, but we need to work through these together.
But at least now, we know the problem, we can start trying to solve it.